Receptionist / Accounts Payable Administrator

Receptionist / Accounts Payable Administrator

About the Role

We are seeking a highly organized and proactive Receptionist / Accounts Payable Administrator to join our team. This is a varied role that combines front-of-house reception responsibilities with accounts payable, fleet administration, office coordination, and general administrative support.

The successful candidate will be a detail-oriented professional who enjoys working in a fast-paced environment and takes pride in providing excellent customer service while ensuring administrative and financial processes run smoothly.

Australian citizenship is required for this position.

Key Responsibilities

Reception & Administration

• Manage front desk reception duties and provide professional customer service to visitors, clients, and staff.

• Maintain and update administrative documentation, including telephone lists and internal forms.

• Coordinate office maintenance and repairs for office appliances and equipment.

• Manage staff amenity purchases, stationery supplies, and promotional merchandise.

Accounts Payable

• Enter supplier invoices into Simpro and ensure correct coding of goods and services.

• Process receipt data entry and maintain accurate financial records.

• Export invoices into Xero and approve invoices within the system.

• Reconcile supplier statements and investigate discrepancies.

• Assist with maintaining accurate accounts payable records and supporting month-end processes.

Skills & Experience

Essential

• Previous experience in reception, administration, accounts payable, or a similar role.

• Strong data entry skills with excellent attention to detail.

• Experience using accounting and business management software.

• Strong organizational and time management skills.

• Ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills.

Desirable

• Experience using Simpro and Xero.

What We Offer

• Diverse and rewarding role with a variety of responsibilities.

• Supportive and collaborative team environment.

• Opportunity to develop administrative and finance skills.

• Stable, long-term career opportunity.

If you are organized, customer-focused, and enjoy a role that combines administration, finance, and coordination responsibilities, we would love to hear from you.