Administrative Coordinator

Administrative Coordinator (Part Time | 16 hrs per week)

LHH Spring Hill Office | In-person role
Monday – Thursday: 8:30am – 12:30pm

About the Role

As the LHH Brisbane Administrative Coordinator, you will provide essential support across the reception area and general office administration duties, helping our operational teams deliver exceptional service to our candidates and clients.

Working closely in a small office environment with our operations, sales, and consulting teams, you’ll support a variety of projects while ensuring a professional, organised, and welcoming office environment.

This role combines front-of-house responsibilities, administrative coordination, and operational support, requiring strong attention to detail, initiative, and the ability to manage multiple priorities.

This role is ideal for someone with regular afternoon commitments outside of work and is seeking an accommodating part-time position.

Key Responsibilities

Client Experience

• Act as the first point of contact for all visitors and incoming calls

• Professionally manage phone enquiries, including troubleshooting and call transfers

• Monitor the reception area to welcome and create a positive, professional office experience

• Maintain a clean, well-presented reception and shared office environment

Scheduling & Coordination

• Book and manage candidate appointments using Outlook and MS Office

• Send daily SMS customer reminders and manage scheduling updates

• Allocate meeting rooms and coordinate room setup requirements

• Manage calendar changes, cancellations and reschedules

Shared Email Inbox & Communication Management

• Monitor and manage shared inboxes

• Action enquiries, referrals, billing-related follow-ups, and general requests

• Tag, file, and maintain organised communication records

Systems & Data Management

• Accurately enter and update candidate data in internal systems (Orbit, Salesforce)

• Update orientation bookings and maintain data integrity across platforms

• Support reporting activities such as referral data updates and slide preparation

Office & Operations Support

• Set up meeting rooms, workshops, and team events

• Prepare materials (printing, binding, document editing, formatting)

• Support supplier coordination and maintain office supplies, including stationery and amenities, ensuring the space is well-stocked

• Provide general administrative support across multiple projects

Technology & Systems Support

• Use Microsoft Office (Outlook, Teams, SharePoint, Forms) effectively

• Troubleshoot basic IT issues for staff and candidates and escalate where required

• Support meeting room technology and ensure systems remain operational

Administrative & Finance Tasks

• Support basic finance tasks (invoicing, reconciliations, petty cash)

• Maintain document management standards, file naming, and archiving governance

• Assist with basic candidate IT troubleshooting

What you’ll Bring

• A professional, friendly, and approachable communication style, with confidence engaging both face-to-face and over the phone

• Previous experience in corporate environment in administration, customer service and data entry, with a foundational understanding of day-to-day operations in a professional services setting

• Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines

• High attention to detail and a commitment to delivering accurate, high-quality work

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and willingness to learn new systems

• Reliable, trustworthy, and accountable, with a strong sense of ownership

• Empathetic and people-focused, with a genuine desire to support others

• Well-presented and professional at all times, contributing to a positive workplace environment

Why Join Us?

• Be part of a supportive and collaborative team culture

• Contribute to meaningful work supporting individuals through career transitions

• Enjoy a structured part-time schedule that supports work-life balance

• Gain exposure to operations, administration, and client experience functions

You’ll be part of a close-knit, supportive local team with the backing of a global, purpose-driven organisation. Every day, you’ll contribute to helping individuals navigate career transitions and achieve new opportunities—making a genuine impact in people’s lives.

About LHH

At LHH, we believe in creating work environments that are not just productive, but also meaningful and fulfilling. With over 50 years of experience, our team of 12,000+ professionals, across 60 countries, LHH is backed by The Adecco Group and dedicated to supporting every stage of the talent journey.

From HR & Talent Advisory to Recruitment Solutions, Leadership Development, Career Transition & Career Mobility, and Reskilling & and Upskilling, we offer human-centered solutions that empower organisations to achieve bold ambitions.

We have been operating in Queensland for over 25 years with a team of over 30 staff and consultants.  Our business focuses on 2 areas, working with people who have lost their jobs (to find new roles), and working with employees to create better leadership capabilities.

Our Spring Hill office is home to a small team that works closely with our national and global colleagues. Our focus is supporting people through career transitions and offering leadership development services.

Visit our website to learn more about us – https://www.lhh.com/au/en/

If you’re someone who thrives on organisation, enjoys connecting with people, and takes pride in delivering excellent service, we’d love to hear from you.