Administration & Office Support

The Contract Administrator will be responsible for preparing, reviewing, negotiating, administering, and monitoring commercial contracts to ensure compliance with organisational policies, legal requirements, and contractual obligations. Working closely with management, suppliers, customers, and service providers, the successful candidate will support procurement activities, manage contract documentation, monitor contract performance, and assist in minimising commercial risks while contributing to efficient business operations. <h3>Benefits</h3><ul><li>Competitive salary package</li><li>Full-time permanent employment</li><li>Stable career with a growing Australian importer and distributor</li><li>Supportive and collaborative work environment</li><li>Professional development and career progression opportunities</li><li>Exposure to procurement, supply chain, and commercial operations</li><li>Opportunity to contribute to continuous business improvement</li><li>Modern workplace with a positive team culture</li><li>Employee recognition and long-term career prospects</li></ul> <h3>Task & responsibilities</h3><ul><li>Prepare, review, negotiate, and administer contracts with suppliers, service providers, and customers.</li><li>Monitor contract performance to ensure compliance with agreed terms, conditions, and service standards.</li><li>Maintain accurate contract registers, records, correspondence, and documentation.</li><li>Coordinate contract renewals, amendments, extensions, and variations.</li><li>Liaise with internal departments and external stakeholders regarding contractual matters.</li><li>Assist in procurement activities, including preparing tender and quotation documentation where required.</li><li>Identify contractual risks and recommend appropriate mitigation strategies.</li><li>Ensure contracts comply with relevant legislation, organisational policies, and regulatory requirements.</li><li>Monitor supplier performance and contractual deliverables.</li><li>Prepare reports relating to contract performance, expenditure, and compliance.</li><li>Assist with dispute resolution and contract issue management.</li><li>Support budget monitoring and cost control associated with contractual agreements.</li><li>Maintain confidentiality of commercial information and documentation.</li><li>Contribute to the continuous improvement of contract administration processes and procedures.</li></ul> <h3>Qualification & experience</h3><ul><li>AQF level Diploma, Advance Diploma or bachelor's degree in business administration, Commerce, Procurement, Supply Chain Management, Contract Management, Law, or a related discipline.</li><li>Minimum 1 years of relevant full-time experience in contract administration, procurement, commercial administration, or a similar role.</li><li>Demonstrated experience preparing, reviewing, and managing commercial contracts and documentation.</li><li>Strong understanding of contract management principles, procurement processes, and commercial practices.</li><li>Excellent analytical, negotiation, organisational, and problem-solving skills.</li><li>High level of accuracy and attention to detail.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office applications and document management systems.</li></ul>Desirable<ul><li>Experience in wholesale distribution, import/export, logistics, or supply chain operations.</li><li>Knowledge of Australian commercial legislation and contract law principles.</li><li>Experience using ERP, procurement, or contract management software.</li><li>Understanding of inventory management and supplier relationship management.</li><li>Experience coordinating multiple contracts in a fast-paced business environment.</li></ul>

Annual

Drive commercial success by managing contracts, ensuring compliance, and supporting business growth with a leading importer and distributor.

CONTRACT ADMINISTRATOR

Full time

The Contracts Administrator will be responsible for, but not limited to:<ul><li>Preparing, reviewing and administering supplier agreements, subcontractor contracts and client contract documentation.</li><li>Developing, reviewing and negotiating contract terms, variations and commercial agreements.</li><li>Coordinating procurement activities, including requesting quotations, evaluating suppliers, preparing purchase documentation and managing contract awards.</li><li>Administering contract documentation throughout the project lifecycle, including variations, purchase orders, progress claims and payment schedules.</li><li>Monitoring project budgets, procurement costs and commercial performance, and assisting with financial reporting.</li><li>Ensuring compliance with contractual obligations, project specifications, company procedures and client requirements.</li><li>Identifying contractual risks, discrepancies and commercial issues, and providing recommendations to management.</li><li>Liaising with Project Managers, Interior Designers, suppliers, manufacturers, installers and clients to ensure contractual and project requirements are achieved.</li><li>Coordinating supplier and subcontractor performance to ensure contractual obligations, delivery schedules and project milestones are met.</li><li>Maintaining accurate records of contracts, procurement documentation, project correspondence, contract variations and commercial information.</li><li>Preparing contractual reports, project updates and management submissions.</li><li>Collecting and analysing project and procurement data to support commercial reporting and continuous improvement initiatives.</li></ul>&nbsp;SKILLS, QUALIFICATIONS AND EXPERIENCEEssential<ul><li>Diploma or higher qualification in Business, Commerce, Project Management, Construction Management or a related discipline.</li><li>Minimum three (3) years' relevant experience as a Contracts Administrator or in a similar commercial contracts role.</li><li>Demonstrated experience administering commercial contracts, procurement processes and supplier agreements.</li><li>Strong understanding of contract management, commercial administration and cost control principles.</li><li>Advanced proficiency in Microsoft Office, particularly Microsoft Excel.</li><li>Experience using ERP, procurement or project management software.</li><li>Excellent written and verbal communication, negotiation and stakeholder management skills.</li><li>Strong analytical skills with excellent attention to detail.</li><li>Ability to manage multiple projects and competing deadlines.</li></ul>Desirable<ul><li>Experience within the commercial furniture, workplace solutions, fit-out or interior design industry.</li><li>Knowledge of procurement practices, contract administration and Australian commercial contract frameworks.</li><li>Experience working with multidisciplinary project teams and external suppliers.</li></ul>

The Contracts Administrator is responsible for managing the contractual and commercial administration of furniture supply, procurement and delivery.

Contracts Administrator

Contracts Administration


                        
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                    Looking to solve your labour shortage? Promote your job opportunities to both domestic and international talent with MigratetoQueensland and fast track your recruitment efforts today!
                
                

office support

2 available jobs

CONTRACT ADMINISTRATOR

Contracts Administrator